Aug 12, 2022 | Email Conversion

How to backup Gmail emails – A Complete Guide

By Deepak Singh Bisht

In this post, we will learn why users take backup of Gmail emails and how to backup Gmail emails manually. If you are looking for an easy way to export Gmail to PST, this post will help you.

Why do users take backup of Gmail emails?

Gmail is a popular web-based email service provided by Google. Many people use Gmail to send and receive emails. With Gmail, you can access your email anytime, anywhere.

Many people have been using Gmail for years. To prevent data loss, many users regularly back up their Gmail emails. Backups keep your email available for the long term. If you accidentally delete an email, you can find it in your backup file. You can also access your email offline.

How to backup Gmail emails?

You can use manual solutions or a third-party Gmail backup tool to backup Gmail emails with attachments. Here you will learn how to take backup of Gmail emails manually. You will also learn an easy way to export Gmail to PST using Gmail Mail backup software.


Instant Solution - SysCurve Gmail Backup Tool

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Backup Gmail emails to PST, EML, MBOX, MSG, and other file formats.


How to backup Gmail emails manually?

There are various manual methods available that you can use to take backup of Gmail emails. Here we will use the best manual solutions to take email backup from Gmail. With the help of these, you can quickly backup Gmail emails.

Method 1: Backup Gmail emails using Google Takeout

With the help of Google Takeout, you can export Gmail emails to MBOX format. After that, you can open the exported MBOX with Thunderbird, Apple Mail, Opera Mail, etc. To perform this method, follow the steps below.

  1. Sign in to your Gmail account and go to https://takeout.google.com/.
  2. Deselect all options, select the Gmail checkbox, and click on the Next Step.
  3. In the Delivery Method section, go to Frequency and select the Export once as an option
  4. From File Type and Size, select the .zip option.
  5. Click on the Create Export button to start the export process.
  6. After the process, you will receive an email in your Gmail account
  7. Open your email and click on the download link.
  8. Unzip the folder after the download process. There is an MBOX file inside the folder.

Note: This process is very slow. It can take a few hours or days to complete.

Method 2: Configure Gmail in Outlook

To perform this method, you must have Outlook installed on your machine.

Step 1: Enable IMAP Protocol from Gmail

  1. Log in to your Gmail account
  2. Click on the settings icon and select the Settings option
  3. Go to the Forwarding and POP/ IMAP tab
  4. Enable the IMAP option and click on the save changes button.

Step 2: Generate Gmail app password

If you have added security to your Gmail account, you will need to generate a Google App Password.

  1. Go to https://myaccount.google.com/
  2. Click on the Security option and enable 2-step verification
  3. After that, click on the Security option and select the App Password
  4. Log in to your Gmail account again and select the other (custom name) as an app option
  5. Enter MS Outlook and click on the Generate button
  6. Copy the generated App Password

Step 3: Connect Gmail in Outlook

  1. Open MS Outlook
  2. Go to the File option and click on the Add Account.
  3. Enter your name, Gmail email address, App password, and re-enter your App password
  4. Review your account details and click on the Next button.
  5. After the verification process, you will receive a successful message.

By using this manual method, you can backup Gmail emails. However, the resulting file will be an OST file. You cannot move the OST file to any location. If you move OST, it will become inaccessible.

Method 3: Export Gmail to PST using the Gmail Backup tool

Here, we are going to use SysCurve Gmail backup tool. With the help of this software, you can quickly export Gmail to PST without Outlook. Follow these steps to perform this method.

  1. Go to https://myaccount.google.com/
  2. Click on the Security option and enable 2-step verification. If you have already enabled it, you can skip this step.
  3. After that, click on the Security option and select the App Password
  4. Log in to your Gmail account again and select the other (custom name) as an app option
  5. Enter the Gmail Backup tool and click on the Generate button
  6. Download and install the SysCurve Gmail backup tool
  7. Open the software, enter the Gmail email address and app password you just generated
  8. Click on the Connect to my Gmail account button
  9. Select Folders you want to export and choose PST as an Export option
  10. Click on the Browse button, provide a location to save PST, and click on the Process Now button

Other Helpful Features

  • Backup Gmail emails to PST, EML, MBOX, MSG, and other file formats.
  • Export selected Gmail Folders
  • Preserve mail properties and original folder structure
  • Export the first 10 items per folder for free
  • Simple User Interface
  • Compatible with Windows OS and support all versions of MS Outlook.

Frequently Asked Questions

How to export Gmail emails to PST?

With the help of the SysCurve Gmail Backup tool, you can quickly export Gmail emails to PST format. To perform this task, follow the steps given below.

  1. Download and install the SysCurve Gmail Backup tool
  2. Open the tool, and enter your Gmail email address and Gmail App password. If you do not have an App password, then generate one.
  3. Click on the Connect to my Gmail account button.
  4. Select Gmail Folders and choose PST as an Export option
  5. Click on the Browse button and provide a path to save the PST file.
  6. Click on the Process Now button.

How to save Gmail emails to my hard drive?

You can use a manual method or a third-party Gmail Backup tool. However, the manual solutions are long and require technical expertise. If you are looking for a simple way to export Gmail emails to a hard drive, try SysCurve Gmail Backup software. With the help of this tool, you can export Gmail to PST, MBOX, EML, and other file formats.

Can I use this tool to download all my Gmail emails at once?

Yes. With the help of the SysCurve Gmail Backup software, you can download all Gmail emails at once.

Can I use this tool to backup Gmail emails with attachments?

Yes. By using this tool, you can easily backup Gmail emails with attachments.

What is the best Gmail Backup software?

SysCurve Gmail backup tool is considered the best software that quickly backup Gmail emails to PST, MBOX, EML, and other file formats. The software is known for its simple user interface and advanced features. It also comes with a free demo version.

Is there a free Gmail email backup tool?

No. There are no free tools to backup Gmail emails. Try the manual method to take email backup from Gmail for free. However, manual solutions are slow and time-consuming. If you are looking for an easy solution to backup Gmail emails, try the SysCurve Gmail backup tool.

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