Outlook PST Extractor Tool

Extracting attachments from PST files is essential for managing and organizing your email data more effectively. It helps in reducing the size of your PST file, improving Outlook's performance, and securing important attachments by saving them in a separate location. This process is crucial for backing up specific attachments or when you need to share these files with others without giving access to your entire email archive.

How to extract attachments from PST manually?

To manually extract attachments from a PST file, users have the option of utilizing manual methods or opting for third-party software. Given the complexity and time-consuming nature of manual extraction methods, many users opt for professional third-party Outlook PST extractor software. However, for those who prefer or need to proceed manually, here is how you can do it using MS Outlook:

Save attachments using MS Outlook

In this method, we'll focus on manually saving attachments from emails within MS Outlook. This includes steps for importing a PST file into Outlook for those who haven't already done so. If your emails are already in Outlook, you can skip the importing steps. This approach is useful for anyone looking to back up specific attachments or needing to organize their email attachments more efficiently outside of Outlook. The steps provided will guide you through both the import process and the method for saving attachments directly from your emails.

Note: To use this method, you must have MS Outlook installed on your computer.

1. Open MS Outlook on your computer.
2. Go to the 'File' menu and select 'Open & Export' > 'Import/Export' to open the Import and Export Wizard.
3. Choose 'Import from another program or file' and click 'Next'.
4. Select 'Outlook Data File (.pst)' and proceed with 'Next'.
5. Click 'Browse' to locate the PST file you want to import, select it, and choose how you want to handle duplicates.
6. Choose the folder to import from and decide if you want to 'include subfolders'.
7. Click on the 'Finish' button to start the import process.
8. After importing, use the search feature in Outlook to find the emails from which you want to extract attachments. You can use keywords or filters like 'hasattachments:yes' to refine your search.
9. Open the email containing the attachment(s).
10. Right-click on the attachment you wish to save.
11. Select 'Save As' from the context menu.
12. Choose the destination folder where you want to save the file, then click 'Save'.
13. If you have multiple emails with attachments, repeat this process for each email individually.

This manual method is straightforward but can be time consuming when dealing with a large number of attachments. It's why the use of an Outlook PST extractor or attachment extractor tool is often favored for efficiency and ease, especially in professional settings where time is a critical factor.

Are there any free PST file extraction tools available?

Currently, there are no free PST attachment extractor tools available. To extract attachments from PST files, users have the option to manually process the files or utilize third-party tools. Manual methods, while cost-free, are often seen as cumbersome and may not ensure complete extraction of all attachments. For a more efficient and user-friendly approach, professional software like the SysCurve Outlook Attachment Extractor is recommended. This software offers a secure way to extract various email data items and includes a demo version allowing the extraction of the first 20 items per folder.