Jun 12, 2022 | Email Conversion

Top 4 Methods to convert EDB to PST – A Complete Guide

By Deepak Singh Bisht


Exchange Server is a popular email server developed by Microsoft. It acts as a communication medium between the sender and the receiver. Many organizations use it as the primary email server for secure communication. All emails sent through Exchange Server are stored in the EDB database. It is known for its high level of security. It uses MAPI, POP3, IMAP, and SMTP protocols.

In this post, we will learn the top 4 methods to convert Exchange EDB to PST format. Using these methods, users can also migrate both priv1.edb and pub1.edb files. If you are looking for an easy way to perform EDB to PST conversion, then this post will help you.

Why convert EDB to PST?

Sometimes the administrator wants to access the Exchange mailbox outside the Exchange Server environment. To access outside data, the administrator must convert EDB to PST format.

How to convert EDB to PST?

To convert EDB Mailbox to PST, you can use manual methods or a third-party converter. Here we will learn how to convert EDB to PST manually or by using a third-party converter. You can choose any remedy as per your convenience.


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Method 1: Export EDB to PST using Ex-Merge Utility

Ex-Merge is a free utility provided by Microsoft. Using it, you can quickly export EDB Mailbox to PST. This tool also allows you to import PST mailboxes to EDB. With this tool, you can export data up to 2GB. To perform this conversion, follow the steps below.

  1. Download and install the Ex-Merge Utility from the Microsoft website
  2. Start the Ex-Merge Utility and click on the Next button.
  3. From the Procedure Selection screen, select the Extract or Import (Two Step Procedure) option and click on the Next button
  4. From the Two-Step Procedure screen, choose Extract data from an Exchange Server Mailbox option and click on the Next button
  5. In the Source Server window, enter your Exchange Server credentials like server name, domain controller name, etc., and click on the Next button
  6. From the Data Selection Criteria screen, select the Import Procedure tab, choose Archive data to target store option, and click on the OK button
  7. From the Mailbox Selection, select the mailbox that you want to export and click on the Next button
  8. In the Target Directory section, select the folder where you want to save the PST file and click on the Next button to start EDB to PST conversion.
  9. Once the process is complete, click on the Finish button.

Exporting EDB mailboxes to PST using the X-Merge utility is a time-consuming process. With the help of this tool, you can export data up to 2GB. This tool supports older Exchange versions.

Method 2: Export EDB Mailbox to PST using Exchange Admin Center

The Exchange Admin Center also allows users to export EDB Mailbox data to PST. However, you must have a shared folder with Export permissions for this to work.

There are three parts to this method. In this method, we will provide export permission and create a shared folder. After that, we will export EDB to PST format.

Step 1: Assigning Export Permissions

  1. Sign in to your Exchange account as an Administrator
  2. Click on the Permissions and select the Admin Roles tab
  3. Select Organization Management and click on the Edit icon
  4. Under Rules, click on the + icon
  5. From the list of rules, select the Mailbox Import Export option
  6. Click on the Add and OK button
  7. Under Member section, verify Administrator is selected and click on the Save button
  8. Sign out from the Exchange Admin Center and Sign in again

Step 2: Create a Shared Folder

  1. Open the File Explorer on your system
  2. Go to the Local Disk (C:) and create a New Folder with the name ExportPST
  3. Right-click on the folder, select Properties and click on the Sharing Tab
  4. Click on the Advanced Sharing, select the Share the Folder option and click on the Permissions button
  5. Under Permissions for ExportPST screen, Click on the Add and click on the Advanced button
  6. Click on the Find Now button and select Exchange Trusted Subsystem from the list and click on the OK button
  7. Under Permissions for ExportPST screen, Select Exchange Trusted Subsystem
  8. Select Allow Full Control, Read and Change permission Checkbox
  9. Click on the Apply and OK button
  10. Again Click on the Apply and OK button
  11. Copy the Network Path \\EX19-MBX01\ExportPST and click on the Close button
  12. Right-click on the ExportPST folder, select Properties and click on the Sharing Tab
  13. Click on the Advanced Sharing, click on the Permissions and click on the Add button
  14. Enter Authenticated Users inside the object name and click on the Check Names button
  15. Select Authenticated Users and click on the OK button
  16. Select Allow Full Control, Read and Change permission Checkbox
  17. Click on the Apply and OK button
  18. Again Click on the Apply, click on the OK and Close button

Step 3: Export EDB to PST using Exchange Admin Center

  1. Sign in to your Exchange account as an Administrator
  2. Click on the Recipients and select the Mailbox tab.
  3. Go to the Exchange, Select User Mailbox and click on the … dots.
  4. Select Export to a PST file option, choose Export only the contents of this mailbox and click on the Next button.
  5. Paste the path that you just copied and mention the File Name. The path will look like \\EX19-MBX01\ExportPST\filename.pst.
  6. Click on the Next and Finish button.
  7. Once the EDB to PST conversion is complete, you will receive a notification.
  8. Go to the ExportPST folder, and you will see the PST file there.

Method 3: Convert EDB to PST using PowerShell

To perform this method, you must have a shared folder with Export permissions to perform this task. To create a shared folder and assign permissions, you can follow the step 1 and step 2 of the above method. Once done, follow the steps given below.

1. Open Exchange Management Shell

2. Type or paste the following command and press the enter key to export the EDB Mailbox to PST.

New-MailboxExportRequest –Mailbox USERNAME –FilePath SharedFolderPath\USERNAME.pst

This process could take a few minutes to hours, depending on how big the mailbox is.

3. If you want to see the status, then type the following command and press Enter key.

Get-MailboxExportRequest

Method 4: Convert EDB to PST using EDB to PST Converter

Here we are going to use SysCurve EDB to PST Converter. With the help of this tool, you can convert EDB Mailbox to PST, EML, MSG, and other file formats. The software also repairs corrupted EDB files and recovers all data from them. To perform this conversion, follow the steps below.

  1. Download and install SysCurve EDB to PST Converter
  2. Open the software and click on the Add EDB option
  3. Click on the Browse button, select EDB file and click on the OK button to start the loading process
  4. Click on the folder to fetch the folder item and click on any item to view the message details
  5. Click on the Export Multiple options and select the Outlook PST option
  6. Select folders that you want to export in PST format and click on the Next button
  7. Choose the Export and Create New PST Files option and select the folder where you want to save exported PST file
  8. Click on the Next button to start EDB to PST conversion
  9. Once the process is complete, click on the Finish button.

Other helpful features

  1. Repair corrupted/inaccessible EDB File
  2. Preview all emails with attachments
  3. Save recovered EDB mailbox to PST, EML, MSG, HTML, and other file formats
  4. Import EDB to Office 365 and Live Exchange
  5. Maintain folder hierarchy
  6. Perform selective conversion based on To, CC, Date Range, etc.
  7. Set PST file password
  8. Split the resulting PST file as per your requirement
  9. Support MS Outlook 2019 and earlier versions
  10. Compatible with all Windows versions, including Windows 10

Frequently Asked Questions

How do I convert EDB to PST for free?

To convert EDB to PST free, you can use Exchange Admin center, Ex-Merge Tool, and PowerShell commands. With the help of these solutions, you can quickly perform this conversion. You can choose any method as per your requirement.

How do I recover an EDB file?

To recover an EDB file, you can try SysCurve EDB to PST Converter. With this tool, you can convert and export EDB Mailbox to PST, MSG, EML, and other file formats. The software also comes with a free trial version which allows users to save the first 50 items per folder.

How do I open an EDB file without Exchange Server?

If you want to open an EDB file with Exchange Server, try SysCurve EDB to PST Converter. Using this tool, you can open and view EDB files. You can also export the 50 items per folder for free.

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