How to Import EML to Outlook - A Complete Guide

Jan 29, 2024 | By Deepak Singh Bisht

In the fast-paced world of digital communication, email remains a cornerstone, bridging our professional and personal lives seamlessly. For those making the switch to Microsoft Outlook, renowned for its robust features and user-friendly interface, there arises a common challenge: importing EML files into Outlook. This comprehensive guide is designed to simplify the process of EML to Outlook transfer, catering to users of varying technical expertise.

Transitioning to a new email client, like Microsoft Outlook, often involves the crucial task of integrating past communications preserved in different file formats. While Outlook primarily operates with PST files, many other email clients use EML files. This fundamental difference necessitates the need to import EML files to Outlook to maintain continuity in accessing your email history.

Our guide delves into various methods to import EML to Outlook, providing options for manual transfer for those comfortable with a more hands-on approach, as well as the utilization of specialized EML to Outlook Converter tools for a more streamlined and secure process - particularly beneficial for those dealing with a large volume of emails. We will explore the nature of EML files, the advantages of migrating them to Outlook, and provide a detailed, step-by-step tutorial on how to execute this import. Additionally, we will highlight how an EML converter tool can be a game-changer in this process. Join us as we embark on making your transition to Outlook a smooth and hassle-free experience!

What is an EML file?

An EML file is a standard format used to store email messages. These files are widely used by numerous email clients, such as Microsoft Outlook Express, Windows Mail, and several other email programs. The format of an EML file is quite straightforward - it's essentially a plain text file that contains the header and the main body of the message, which can be either plain text or formatted in HTML.

Key characteristics of EML files:

Standard format: EML is a universally accepted format for email messages, based on the MIME RFC 822 standard. This means it can be used by a variety of email clients and systems.

Structure: An EML file includes the email header (which contains information like the sender, recipient, subject, and timestamp) and the body of the email, which is the actual content of the message. The body can include text and may also have hyperlinks, images, and other media embedded.

Attachments: One of the notable features of EML files is their ability to contain attachments. Any file, whether a document, image, or other types of media, can be attached to an EML file.

Compatibility: While EML files are compatible with many email clients, they are not natively supported by Microsoft Outlook, which uses the PST format. This is where the need to import EML into Outlook arises.

Flexibility in usage: EML files can be opened and viewed using a range of simple text editors, given their plain text nature. This makes them quite flexible and easy to access outside of an email client.

Forensic and archiving uses: Due to their standard format and wide acceptance, EML files are often used in forensic investigations to analyze email communications. They are also commonly used for archiving emails for long-term storage.

Why import EML to Outlook?

In the realm of email management and organization, the decision to import EML to Outlook stands out as a strategic move for several compelling reasons. This section delves into why the EML to Outlook transfer is not just a technical necessity but a significant enhancement to your email handling capabilities.

Centralization and organization:

  1. Unified platform: Importing EML files into Outlook enables users to consolidate their emails in one place. This centralization is especially beneficial for those who have used multiple email clients in the past and now seek a singular, cohesive platform for their email communications.
  2. Enhanced organizational tools: Outlook offers superior organizational tools such as folder categorization, flagging, and advanced search options. By opting to import EML files to Outlook, users can leverage these tools for better email management.

Improved functionality and integration:

  1. Advanced features: Microsoft Outlook is known for its range of advanced features that go beyond basic emailing. These include calendar integration, task management, and contact organization. Importing EML into Outlook allows users to integrate their old emails into a system that offers these expanded functionalities.
  2. Professional needs: For professional settings, the import EML to Outlook process aligns with the need for more sophisticated email management and collaboration tools, which are native to Outlook and its integration with other Microsoft Office applications.

Security and reliability:

  1. Enhanced security: Outlook is recognized for its robust security features, including spam filtering, phishing protection, and encryption capabilities. When you import EML files into Outlook, you also benefit from these enhanced security measures.
  2. Stability and support: Microsoft's consistent updates and support for Outlook ensure a stable and reliable environment for email management. Transferring EML to Outlook means benefiting from this stability and regular updates.

In conclusion, the decision to import EML to Outlook is driven by the need for a more organized, feature-rich, and secure email management system. Whether it's for personal use or professional requirements, transitioning from EML to Outlook enhances user experience and ensures a more efficient and secure handling of email communications.

How to import EML to Outlook?

Importing EML files into Outlook can be a straightforward process if approached correctly. There are two primary methods to achieve this: manual methods and using a third-party EML to Outlook Converter. Both approaches are effective, but they cater to different user needs and technical expertise levels. Below, we outline the steps for each method, ensuring a smooth EML to Outlook transfer.

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Method 1: Import EML to Outlook using Windows Live Mail

Utilizing Windows Live Mail as a bridge, you can import EML files into Outlook efficiently if you have both applications installed on your system. This method leverages the native functionalities of both Windows Live Mail and Microsoft Outlook for a seamless EML to Outlook transfer. Below is a step-by-step guide on how to execute this process:

  1. Open both Windows Live Mail and Microsoft Outlook on your computer. Ensure that both applications are properly configured and functional.
  2. In Windows Live Mail, click on the 'File' tab located at the top-left corner of the window.
  3. Under the 'File' tab, locate and click on the 'Export' option, and then select 'Email Messages'.
  4. When prompted to choose the format for exporting emails, select 'Microsoft Exchange' as the target format and click on the 'Next' button.
  5. Select mail folders you wish to export from Windows Live Mail.
  6. After selecting the desired folders, click on 'OK' to initiate the export process. This may take a few moments depending on the volume of emails. Once the process is complete, a confirmation dialog will appear. Click on the 'Finish' button to conclude the process.

By following these steps, you will have successfully used Windows Live Mail to import EML files into Outlook. This method is particularly useful for those who prefer using built-in applications without the need for additional third-party EML to Outlook Converter tools. The key advantage of this approach is its simplicity and reliability, ensuring a smooth EML to Outlook transfer.

Method 2: Import EML into Outlook using Outlook Express

For those who have both Microsoft Outlook and Outlook Express installed on their computer, there's a viable method to transfer EML files to Outlook using Outlook Express. This method might be a bit more technical but is highly effective for importing your emails into Outlook. Here's a detailed guide on how to proceed with this process:

  1. Launch Microsoft Outlook on your computer.
  2. In Outlook, navigate to the 'File' menu.
  3. From the 'File' menu, select 'Open & Export'. Then, choose the 'Import/Export' option.
  4. In the Import/Export Wizard, you'll find several options. Choose 'Import Internet Mail and Addresses'. After making this selection, click on the 'Next' button to proceed.
  5. When prompted by the Outlook Import Tool window, select 'Outlook Express 4.x, 5.x, 6.x, or Windows Mail' as the source from which you wish to import and click on 'Next' button.
  6. In the Import Addresses window, select 'Do not import duplicate items' to avoid creating duplicate entries in your Outlook. Finally, click on 'Finish' to complete the import process.

By following these steps, you effectively utilize Outlook Express to transfer EML files to Outlook. This method is particularly useful for those who are comfortable navigating through a few technical steps and wish to leverage the capabilities of both Outlook and Outlook Express for a successful EML to Outlook transfer. The process ensures that your emails are accurately moved from Outlook Express to Microsoft Outlook, maintaining the integrity and organization of your email data.

Method 3: Import EML to Outlook using the Drag and Drop Method

For those seeking a straightforward and user-friendly approach to import EML files into Outlook, the Drag and Drop method is an excellent choice. This method allows you to directly transfer EML files into Microsoft Outlook without the need for any additional software or technical procedures. It's particularly effective for moving individual emails or small batches of messages. Here's the step-by-step process:

  1. Open MS Outlook on your computer.
  2. Navigate to the location on your computer where your EML files are stored.
  3. Browse through your EML files and select the ones you intend to import into Outlook. You can select multiple files at once by holding down the 'Ctrl' key while clicking on each file, or the 'Shift' key to select a range of files in sequence.
  4. Once you have selected the EML files, click and hold on to the selection, drag them over to the Outlook window, and drop them into the desired folder within your Outlook interface. This could be your Inbox, Sent Items, or any other specific folder you have set up in Outlook.
  5. After dropping the files into Outlook, take a moment to open the folder where you placed them to ensure that the EML files have been imported successfully.

The Drag and Drop method is valued for its simplicity and convenience, especially when dealing with a smaller number of EML files. It eliminates the need for external EML to Outlook transfer tools or converters, offering a quick solution for integrating your EML emails into your Outlook environment. This approach is particularly appealing for users who prefer direct, manual control over the import process and are looking for an immediate way to access their EML-based emails in Outlook.

Method 4: Import EML into Outlook using EML to Outlook Converter

For those seeking a highly efficient and streamlined approach to import EML files into Outlook, using a specialized tool like the SysCurve EML to PST Converter is an excellent option. This software is designed to simplify the conversion of EML files to the PST format, which is the native format for Microsoft Outlook. A significant advantage of this method is that it doesn't require having Microsoft Outlook installed on your machine during the conversion process. Once converted, the PST files can be easily imported into Outlook. Here's a step-by-step guide on how to use the SysCurve tool for this purpose:

  1. Download and install the SysCurve EML to Outlook Converter.
  2. Open the tool after installation. Look for the 'Browse' option in the interface, which you'll use to locate your EML files.
  3. Click on 'Browse' and navigate to the location where your EML files are stored. Select the EML files you wish to convert and then click 'OK' to start the loading process.
  4. Once the EML files are loaded, the software typically provides a preview of all emails. You can click on any email item to view the message in detail.
  5. Click on the 'Export' option and select the folders that you want to export.
  6. When selecting an export option, choose 'Outlook data file (PST)'.
  7. Choose a location on your computer where you want to save the resultant PST file. After selecting the destination, click on 'Export' to start the EML to PST conversion.
  8. Once the conversion process is complete, you can open the newly created PST file with any version of Microsoft Outlook, including 2019, 2016, 2013, and 2010 editions.

Using the SysCurve EML to Outlook Converter simplifies the process of importing EML files into Outlook by taking care of the format compatibility issue. This method is particularly advantageous for those handling large volumes of EML files or for users who prefer a straightforward, automated process without the need for technical expertise.

Other helpful features

Aside from the ability to swiftly convert EML to PST, the SysCurve EML to Outlook Converter offers a variety of additional features that can make your email conversion process even more convenient:

  • Versatile conversion options: The tool doesn't limit you to converting EML to PST only. It allows conversions to various other formats such as MSG, HTML, EMLX, MHTML, and RTF.
  • Individual message conversion: You can save individual EML messages in MSG, HTML, or RTF formats for more flexibility and specificity in your conversion process.
  • Selective conversion: This feature allows you to convert specific emails based on criteria like 'To,' 'From,' 'Subject,' 'Cc,' 'Bcc,' and more, adding precision to your conversion process.
  • Email preview: See a comprehensive preview of all EML emails and their attachments before conversion to verify your data.
  • Advanced search and filter: Find the emails you need swiftly and precisely with these options.
  • Free trial: Try the conversion tool for free and convert up to 20 items per folder.
  • Compatibility: Works seamlessly with all versions of MS Outlook (2019, 2016, 2013, 2010, 2007, and others) and all editions of the Windows Operating System.

Frequently Asked Questions

What is an EML file and why is it important?

An EML file is a universally accepted email format, used by various clients like Outlook Express and Windows Mail. It contains the email header, body, and can have attachments. These files are key for archiving and transferring emails, especially when switching to a different email client, like Microsoft Outlook.

Why should I import EML files into Outlook?

Importing EML files to Outlook allows for centralization and better organization of your emails, leveraging Outlook's advanced features like calendar integration and task management. It also enhances email security and ensures compatibility with professional workflows.

Can I manually import EML files into Outlook?

Yes, you can manually import EML to Outlook using the Drag and Drop method. This involves opening Microsoft Outlook, selecting the EML files you wish to import, and dragging them into the desired folder within Outlook. This method is particularly simple and effective for importing small batches of EML files directly into Outlook.

What is the role of an EML to Outlook Converter like SysCurve?

The SysCurve EML Converter tool simplifies converting EML files to PST format, compatible with Outlook. It's useful for large volumes of emails and offers additional features like versatile conversion options, selective conversion, and a free trial.

What steps should I take if I have a large number of EML files to import into Outlook?

For importing a large volume of EML files into Outlook, a specialized tool like the SysCurve EML to Outlook Converter is highly recommended. This converter can efficiently handle bulk conversions, ensuring a smooth and secure transfer of your extensive email data into Outlook, without compromising on data integrity or format consistency.

Can I preview my EML files before importing them into Outlook using the SysCurve Converter?

Absolutely. The SysCurve EML Converter tool acts as an EML viewer, offering a preview feature. This allows you to thoroughly review and verify your emails, ensuring they are exactly as needed before you proceed with the conversion.

Does the SysCurve EML to Outlook converter allow selective conversion?

Yes, the SysCurve tool is equipped with a selective conversion feature. This enables you to filter and choose specific emails for import into Outlook based on various criteria such as sender, date, or subject. This targeted approach ensures a more tailored and efficient EML to Outlook transfer.

Do I need Microsoft Outlook installed to use EML to PST converters?

It's not a necessity. Tools like the SysCurve EML Converter are designed to operate independently of Microsoft Outlook. This means you can convert your EML files to PST format even without having Outlook installed, offering flexibility across different user setups.

Is technical expertise required to import EML into Outlook using the SysCurve Converter?

No, extensive technical expertise is not necessary to import EML to Outlook using the SysCurve EML to Outlook Converter. This tool simplifies the process with its intuitive interface, guiding users seamlessly through each step of the EML to Outlook conversion. It's designed to be accessible and straightforward, even for those with minimal technical background, ensuring a hassle-free experience.

What precautions should I consider before importing EML files into Outlook?

Prior to importing EML files into Outlook, it's prudent to back up your original EML files. This precautionary step ensures that your data remains secure and recoverable in the event of any unexpected issues or data loss during the conversion and import process.

Does the SysCurve EML to Outlook Converter offer a demo version?

Yes, SysCurve offers a free trial for their EML Converter tool. This demo version lets you preview your EML files and convert up to 20 items per folder, allowing you to thoroughly evaluate the tool's capabilities and user-friendliness before deciding to purchase the full version.

The final word

In the modern world where emails are pivotal in both professional and personal communications, understanding how to effectively import EML to Outlook is crucial. This guide aims to make the process of importing EML files into Outlook as straightforward as possible, catering to both tech-savvy individuals and those less familiar with such tasks.

Whether you're using manual methods or opting for a more advanced approach with an EML to Outlook converter like SysCurve, the goal is to ensure a smooth transition of your emails into Outlook's robust platform. Each method, from the simple drag-and-drop to using Windows Live Mail or Outlook Express, has its place depending on your specific needs and the volume of emails you're handling.

For those dealing with a substantial number of EML files, the SysCurve EML to Outlook Converter emerges as a highly effective solution. This tool not only simplifies the EML to Outlook transfer process but also offers flexibility, allowing for selective conversion and previewing of emails. Its compatibility with various versions of Outlook and user-friendly interface makes it a go-to choice.

In conclusion, whether you're looking to import EML to Outlook 2019, 2016, 2013, or any other version, the key is to choose a method that aligns with your technical comfort. The right approach and tools can transform what seems like a daunting task into a smooth and efficient process.

The Author

Deepak Singh Bisht

Deepak Singh Bisht

Content Lead |

Deepak Singh Bisht is a dedicated IT professional with over 9 years of experience, is a key member at SysCurve Software for the last 5 years. His expertise lies in email migration and data recovery, with a focus on technologies like MS Outlook and Office 365. Deepak, who also delves into front-end technology and software development, holds a Bachelor's degree in Computer Applications.

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