Jun 12, 2022 | Email Conversion

How to convert Gmail to PDF – A Complete Guide

By Deepak Singh Bisht


Gmail is one of the most popular email services. Many users use it to send and receive emails. Gmail stores all user mailbox data in the cloud. You can access your email from any computer or device with a web browser. Gmail also provides mobile apps for Android and iPhone. However, in some cases, users want to convert important emails to PDF. So that users can see those emails offline.

In this post, we will discuss why users convert Gmail emails to PDF. We'll also learn free ways to convert Gmail to PDF on Windows, Mac, Android, and iPhone. If you are looking for an easy way to save Gmail emails in PDF format, then this post will be helpful for you.

Why do users convert Gmail emails to PDF?

  1. PDF files are easy to share, and users can open them on Windows, Mac, Linux machines.
  2. It preserves document formatting
  3. Users can access PDF files offline
  4. Users can password protect PDF files
  5. It can be used to keep a backup

How to convert Gmail to PDF on Windows?

You can use manual methods or third-party software to convert Gmail emails to PDF. But in this post, we will be using the manual solution.

Method 1: Save emails from Gmail to PDF

In this method, we will use the print option to save Gmail emails to PDF format. To perform this solution, follow the steps below.

  1. Log in to your Gmail account
  2. Select email that you want to export to PDF format
  3. Click on the vertical three-dot icon and choose the Print icon
  4. From the Destination drop-down menu, select the Save as PDF option, and click on the Save button.
  5. Provide a location where you want to save the PDF file and click on the Save button.

Method 2: Export Gmail emails to PDF using CloudHQ Chrome Extension

This chrome extension is free. Using this, you can save single or multiple emails. We will do this method in two steps.

Step 1: Save single email from Gmail to PDF

  1. Go to Chrome Web Store and search for CloudHQ Chrome Extension.
  2. Click on the Add to Chrome button and click on the Add Extensions button.
  3. Open your Gmail account and select the email you want to convert.
  4. From the top bar, click on the download icon and select the Save to PDF option.
  5. Click the Create Account button, sign in with a Gmail account, and click the Allow button to grant access (a one-time process)
  6. Click on the download icon and select the Save to PDF option.
  7. After that, CloudHQ will generate the PDF and download it to your system.

Step 2: Export multiple emails from Gmail to PDF

  1. Download and Install the CloudHQ Chrome Extension
  2. Open your Gmail account and select multiple emails.
  3. Click on the download icon and select the option the Save selected conversations to PDF.
  4. From Convert to PDF dropdown, select the Save each conversation into one PDF and click on the Start conversion button. If you want to merge selected emails, then choose to Merge all conversations into one PDF option.
  5. After that, CloudHQ will generate PDF and download it to your system.

How to convert Gmail emails to PDF on Mac?

Similar to Windows, you can use your browser to save emails from Gmail to PDF on Mac. To perform this task, follow the steps below.

  1. Sign in to your Gmail account and open the email that you want to export
  2. Click on the vertical three-dot icon and choose the Print option
  3. From the Destination drop-down menu, select the Save as PDF option and click on the Save button.
  4. Provide a location to save the PDF file, enter a file name, and click on the Save button.

How to Convert a Gmail email to PDF on iPhone?

  1. Open the Gmail app on your iPhone or any other iOS device
  2. Select the email you want to save in PDF format
  3. Click on the … dot icon on the top right corner.
  4. Select the Print All option and choose the AirPrint option
  5. Zoom in on the document and click the Share icon
  6. Scroll down and select the Save to Files option
  7. Select the location where you want to save the PDF and click on the Save button.

How to convert Gmail to PDF on android?

Similar to the iPhone, you can save Gmail emails to PDF on an Android device. To perform this conversion, follow the steps below.

  1. Open the Gmail app on your Android phone.
  2. Select the email and click on the vertical dot icon and select the print option
  3. From the drop-down menu, select the Save as PDF option
  4. Click on the PDF icon and provide a location to save the PDF file
  5. Click on the Save button. Now your PDF is saved.

Frequently Asked Questions

How to convert multiple Gmail emails to PDF format?

To convert multiple emails to PDF format, you can try CloudHQ chrome extension or third-party Gmail to PDF converter. Both the solutions are effective. But using the CloudHQ Chrome extension, you can do Gmail to PDF conversion for free.

Is there any free Gmail to PDF converter tool available?

No. There is no free Gmail to PDF converter available. All tools are paid, but they come with a free trial version. If you are searching for a free solution for Gmail to PDF conversion, you can use the manual solutions or a free Chrome extension.

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