Sep 23, 2021 | Email Conversion

How to Convert Lotus Notes to Outlook – A Complete Guide

By Deepak Singh Bisht


Lotus Notes or HCL Notes is an enterprise email program. Many organizations use this email client to send/receive emails. It is a desktop-based application that uses NSF files to save emails, contacts, addresses, etc. Lotus Notes supports Domino Server, and it uses POP3 and SMTP protocols. It is known for its advanced features and high level of security. But still, many organizations migrate Lotus Notes to Outlook.

In this post, we will discuss the reason behind Lotus Notes to Outlook migration. We will also learn how to convert Lotus Notes to Outlook. If you are looking for a simple way to perform this conversion, then this post will be helpful for you.

Reason Behind Lotus Notes to Outlook migration

MS Outlook is a popular personal information manager. It is known for its features, better management system, simple user interface, and high level of security. It supports MS Exchange and SharePoint Server. With the help of MS Outlook, users can work offline. To take advantage of these features of Outlook, many users migrate Lotus Notes email to Outlook.

How to convert Lotus Notes to Outlook?

To convert Lotus Notes email to Outlook, you can use the manual method or third-party Lotus Notes to Outlook converter. In this post, we will discuss both solutions.

Method 1: Export Lotus Notes Email to Outlook

There are two parts to this method. In the first part, we will export Lotus Notes to an intermediate CSV file. After that, we will import the CSV file into MS Outlook. To perform this migration, follow the steps below.

Step 1: Export Lotus Notes to an intermediate CSV file

  1. Launch Lotus Notes
  2. Go to the File menu.
  3. Select Open and choose IBM Notes Application.
  4. Select Mail and click on the Open button.
  5. Go to the File menu and select the Export option.
  6. Provide a location where you want to save the exported files.
  7. Provide a name and choose Comma Separated Value as Save as type.
  8. After selecting the CSV option, a dialogue box will appear asking How much to Export, Export Character Set, and Data to Incorporate.
  9. Select the options and click on the OK button.

Step 2: Import CSV file into MS Outlook

  1. Launch MS Outlook.
  2. Go to the File menu.
  3. Select Open & Export and choose the Import/Export option.
  4. Select Import from another program or file option and click on the Next button.
  5. Select the Comma Separated Values and click on the Next button.
  6. Click on the Browse button and select exported CSV.
  7. Choose Replace duplicates with items imported option and click on the Next button.
  8. Select the destination folder where you want to import emails and click on the Next button.
  9. Once the process complete, click on the Finish button.

With the help of this method, you can quickly import Lotus Notes emails to Outlook. To perform this migration, you must have Outlook and Lotus Notes installed on your machine.

Method 2: Convert Lotus Notes to Outlook using Lotus Notes to Outlook Converter

Here we are going to use SysCurve NSF to PST Converter. It is one of the best tools that quickly convert Lotus Notes to Outlook PST format. This tool is safe, and it also fixes Lotus Notes to Outlook migration issues. To perform this conversion, follow the steps below.

  1. Download and install the software.
  2. Open the tool and click on the Add File.
  3. Select NSF files that you want to convert and click on the OK button to start the loading process.
  4. After the process, the software will generate a quick preview mode inside the software window. Select any item to see the message details (Optional)
  5. Click on the Export option and select all folders.
  6. Choose Outlook data file (PST) as an Export option.
  7. Provide a path to save the log file and set a destination path to save the converted PST file.
  8. Click on the Export button to start Lotus Notes to Outlook conversion.
  9. Once the process gets completed, click on the OK button.

After the conversion, you can open the converted PST with any Outlook version, including Outlook 2019, 2016, 2013, etc.

Other helpful features

  • Convert Lotus Notes to PST, EML, MBOX, HTML, RTF, MSG, and other file formats.
  • Generate quick preview mode inside the software window.
  • Maintain original hierarchy folder structure.
  • Migrate Lotus Notes to Office 365 and Live Exchange Server.
  • Free Lotus Notes to Outlook conversion for the first 20 items.
  • Support all versions of Windows OS, including Windows 10.

Frequently Asked Questions

How do I convert the Lotus Notes email to Outlook for free?

You can try manual solutions to convert Lotus Notes email to Outlook for free. However, the manual method is complex and requires technical expertise. If you do not have a technical background, then go with SysCurve Lotus Notes to Outlook converter. With the help of this tool, you can convert and export the first 20 items per folder.

How do I export contacts from Lotus Notes to Outlook for free?

To export contacts from Lotus Notes to Outlook for free, follow the steps below.

  1. Launch Lotus Notes and go to the Contacts tab
  2. Go to the File menu and select the Export Contacts option
  3. Provide a path where you want to save and provide a file name
  4. Click on the Export button
  5. Open Outlook and go to the File menu
  6. Select Open & Export and choose the Import/Export option.
  7. Select Import from another program or file option and click on the Next button.
  8. Select the Comma Separated Values (CSV) and click on the Next button.
  9. Click on the Browse button and select exported CSV.
  10. Choose Replace duplicates with items imported option and click on the Next button.
  11. Select the destination folder where you want to import emails and click on the Next button.

You can also try Lotus Notes to Outlook converter to export contacts and calendars from Lotus Notes to Outlook.

Can I transfer emails from Lotus Notes to Outlook 2016 using this tool?

Yes. Using NSF Converter, you can quickly convert emails from Lotus Notes to Outlook PST format. After the conversion, you can open the converted PST with Outlook 2016 and other Outlook versions.

Can I migrate Lotus Notes to Office 365 using this tool?

Yes. With the help of the Lotus Notes to Outlook migration tool, you can quickly migrate Lotus Notes to Office 365. However, this feature is available in the business and enterprise versions of this software.

Can I convert Lotus Notes NSF to Outlook PST without Lotus Notes?

No. The software requires Lotus Notes installation on the client machine with an email account to convert NSF to PST format.

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