Jul 22, 2023 | Email Conversion

The Beginner's Guide to Convert OLM to PST

By Deepak Singh Bisht

In today's connected world, handling emails efficiently is very important, especially when you're moving from one email system to another. For instance, you might need to move from Mac Outlook to Windows Outlook. This blog post is a detailed guide that can help you do this move smoothly. The main focus here is converting OLM files (used by Mac Outlook) to PST files (used by Windows Outlook). We've simplified the process and given easy steps that anyone can follow. We've also recommended a great tool to help you switch without any trouble. So, let's uncover the secrets of converting OLM to PST.

Why Convert OLM to PST?

Microsoft's MS Outlook enjoys tremendous popularity as an email client, serving millions of users worldwide. However, the way it operates varies depending on the operating system. Mac Outlook, for instance, relies on OLM files to store users' emails, calendar entries, and contacts, while its Windows counterpart uses PST files.

Suppose you're a Mac user who wishes to switch to Windows Outlook or needs to access some information on a Windows device. In that case, you'll find that the OLM files from your Mac are incompatible with Windows Outlook. Consequently, an OLM to PST conversion becomes a necessity to successfully access your data on Windows Outlook.

Also, consider a scenario where a company is switching from Mac to Windows systems, or an individual needs to send their OLM files to a Windows user. In such situations, the conversion allows for easy data accessibility and ensures a seamless user experience.

How to convert OLM to PST?

When you're faced with the task of converting OLM to PST, you essentially have two routes you can take: The manual route, which involves utilizing Gmail and MS Outlook, or the automated route using a third-party tool, such as the SysCurve OLM to PST Converter. Here, we'll explain both procedures in detail to help you make an informed decision.


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Method 1: Convert OLM to PST using Gmail and MS Outlook

This method is a bit convoluted and time-consuming but can be cost-effective. It requires you to have a Gmail account and MS Outlook installed on both your Mac and Windows devices.

Step 1: Enable IMAP Protocol

  1. Sign in Gmail account
  2. Go to the Settings icon and choose the Settings option.
  3. Select Forwarding and POP/IMAP tab
  4. Enable the IMAP option.
  5. Click the Save Changes button.

Step 2: Generate App Password

  1. Go to the https://myaccount.google.com/
  2. Click the Security option and enable the two-step verification option
  3. After that, click the Security option and select the App Password
  4. Sign in Gmail account and select the Other (custom name) as an app option
  5. Enter Outlook Desktop Mac and click the Generate button

Step 3: Configure Gmail in Outlook Mac

  1. Open MS Outlook and click the File option
  2. Click the Add Account button.
  3. Enter your name and Gmail email id
  4. Enter your App password and re-enter your App password
  5. Click the Next button to start the verification process

Step 4: Import OLM to Gmail

  1. From the left pane, right-click on your Gmail mailbox and select the New Folder option.
  2. Provide a name for the Folder and hit Enter key.
  3. Right-click the Mac Outlook folder and select Copy Folder option
  4. Select the Folder you just created and click the OK button.
  5. After that, copy folder will import into your Gmail account.

Step 5: Configure Gmail in Windows Outlook

  1. Generate app password for Windows Outlook. To perform this, follow step 2.
  2. Open MS Outlook and click the File option
  3. Click the Add Account button.
  4. Enter your name and Gmail email id
  5. Enter your App password and re-enter your App password
  6. Click the Next button to start the verification process
  7. Once the validation process is complete, click on the Finish button.

Step 6: Export PST using Outlook

  1. Click the File option
  2. Select Open & Export and choose the Import/Export option
  3. Select Export to a file and click the Next button
  4. From the Export to a File window, select Outlook Data File (.pst) and click the Next button
  5. Select the Gmail Folder you want to export
  6. Select the Include Subfolders checkbox and click on the Next button
  7. Click the Browse button, provide a path to save the PST file, and click the OK button
  8. Select Do not export duplicate items and click the Finish button.

With the help of this manual method, you can convert OLM to PST. Then you can open the converted PST in MS Outlook. It is one of the most reliable methods. However, this method is time-consuming and requires two different machines. If you don't want to convert OLM to PST manually, you can use the SysCurve OLM Converter.

Method 2: Convert OLM to PST using OLM to PST Converter

For those who'd prefer a more straightforward, less time-consuming approach, a third-party tool like the SysCurve OLM to PST Converter would be the best option. This tool can quickly convert and export your OLM files into various formats, including PST, EML, MSG, MBOX, HTML, and RTF.

  1. Download and install the SysCurve OLM to PST Converter.
  2. Open the OLM converter tool and click the Browse button
  3. Select the OLM file and click the OK button to upload the file.
  4. Once the loading process is complete, you can view OLM file data.
  5. Click the Export option and select the folder you want to export.
  6. Select PST as an export option and provide a path to save the PST file.
  7. Click the Export button to start the OLM to PST conversion.
  8. Once the process is complete, click the Finish button.

Other helpful features

  • Convert OLM to PST, MBOX, MSG, EML, HTML, MHTML, and other file formats.
  • Preview all OLM items.
  • Perform selective conversion based on To, Cc, Bcc, Subject, and Date.
  • Migrate OLM to Office 365 and Live Exchange Server.
  • Maintain original folder structure.
  • Preserve mail properties.
  • Free OLM to PST conversion for the first 20 items per folder.
  • Support all versions of MS Outlook
  • Compatible with Windows OS.

Frequently Asked Questions

Are OLM and PST the same?

OLM and PST are popular file formats used by Outlook. Mac Outlook uses OLM files to save things like emails, contacts, and calendars. In the same way, Windows Outlook uses PST files to save these items. But, you can't open OLM files in Windows Outlook. To do that, you'll need to convert OLM files into PST format.

What's the best tool for converting OLM to PST?

There are many tools to convert OLM files to PST, but one that stands out is the SysCurve OLM to PST Converter. It's easy to use, has great features, and can quickly do the conversion. Plus, it has a free demo that lets you convert and export the first 20 items from each folder.

How can I convert OLM to PST for free?

If you're looking to convert OLM to PST without spending any money, you can use manual methods. Choose whichever method works best for you. Another option is to use the free demo of SysCurve OLM to PST Converter. This demo lets you save the first 20 items from each folder for free.

Do I need MS Outlook for this tool to work?

No, you don't. The OLM to PST Converter operates independently. You don't need MS Outlook or any other software for the conversion.

Can I convert OLM to PST online?

Yes, some websites let you convert OLM files to PST online. But the speed of the conversion will depend on your file size and internet connection. If your internet is unstable, the process can be slow. Some people also prefer not to use this method. If you're concerned about your data, you can try SysCurve OLM to PST Converter. This is a software you install on your computer, and it doesn't need an internet connection to work.

Can I convert large OLM files to PST?

Yes, the OLM to PST Converter doesn't have a specific size limit. Whether your OLM file is small or large, the tool should be able to handle it.

Will my emails remain intact after the conversion?

Yes, the OLM Converter tool is designed to maintain the integrity of your emails. This includes preserving email formatting, attachments, metadata, and folder hierarchy.

Does this tool have a free demo?

Yes, it does. The SysCurve OLM to PST Converter has a demo version. This demo lets you see your OLM file data and export the first 20 items from each folder.

The Final Word

Changing email platforms or switching between operating systems doesn't have to be a headache. With the right knowledge and tools, you can easily convert OLM to PST and ensure your data is accessible, regardless of the platform you choose.

Whether you opt for the manual method or the automatic route using SysCurve OLM to PST Converter, always remember to keep a backup of your data before beginning the conversion process. In the world of data management, it's better to be safe than sorry!

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