Sep 26, 2021 | Email Conversion

How to convert SQL to Excel - A Complete Guide

By Deepak Singh Bisht


In this post, we will learn about SQL and how to convert SQL to Excel. If you are looking for an easy way to perform SQL to Excel conversion, this post will help you.

What is SQL?

SQL stands for Structured Programming Language. SQL is used to communicate with the database. Using this language, you can add, edit, pull information from the database. It is the standard language for Relationship Data Base Management System (RDBMS). Microsoft SQL Server, Oracle, Sybase, Access use SQL.

Why SQL to Excel?

Microsoft Excel is known for analyzing and visualizing data. Sometimes a user wants to analyze their SQL data in Microsoft Excel. For this, the user has to convert SQL to Excel.

How to convert and export SQL to Excel?

To perform SQL to Excel conversion, you can try manual and third-party solutions. Both will help you do this conversion. In this post, we will discuss the top 2 manual methods to export SQL to Excel.

Method 1: Convert SQL to Excel using Copy and Paste Method

To perform this solution, you need to have Excel and SQL Server Management Studio (SSMS) installed on the same machine.

  1. Open SSMS and run your query that outputs the contents of a table
  2. Right-click on the result set and select the Copy with Headers option
  3. Open Excel and create a new sheet
  4. Paste data to newly created sheet
  5. Click on the File option and select the Save option
  6. Provide a location where you want to save the excel file.
  7. Select XLSX and click on the Save option.

Method 2: Export SQL to Excel using SQL Server Management Studio

To perform this solution, you need SQL Server Management Studio (SSMS) installed on your machine.

  1. Open the SSMS and select the database.
  2. Right-click on the database, select the Task and choose the Export data option
  3. SQL server import and export wizard will open and click on the Next button
  4. Select SQL Server Native as Data source and choose the Server Name
  5. Select the database and click on the Next button
  6. Choose Microsoft Excel as a Destination and select the version
  7. Click on the Browse button and provide a location where you want to save the excel file
  8. Select First row has column names and clicks on the Next button
  9. Choose Copy data from one or more tables or views option and click on the Next button
  10. Select the Table and click on the Next button
  11. Click on the Next button and click on the Finish button

Frequently Asked Questions

How to convert SQL files to CSV?

To convert SQL to CSV, you can use the copy and paste method. To perform SQL to CSV conversion, follow the below-mentioned steps.

  1. Open SSMS and Excel
  2. Run your query that outputs the contents of a table
  3. Right-click on the result set and select the Copy with Headers option
  4. Create a new sheet on Excel
  5. Paste data to Excel and click on the File option
  6. Select the Save option and provide a location where you want to save the file.
  7. Select CSV and click on the Save button.

Can I convert SQL to excel online?

Yes. You can convert SQL to CSV online. There are various websites available that can do this conversion. But don't use the online method if you have sensitive information. For data protection, you can try manual or third-party solutions.

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