How to Convert Zimbra to PST - A Complete Guide

Jan 15, 2024 | By Deepak Singh Bisht

In today's digital landscape, where email is an integral part of our professional lives, efficient management of our digital correspondence is more important than ever. For many individuals and organizations using Zimbra, there's a growing trend to transition to Microsoft Outlook, a platform known for its robust features and seamless integration with other business tools. This shift often necessitates converting emails from Zimbra's format to Outlook's PST format, a task that can seem daunting.

In this detailed post, we delve into the reasons behind the migration from Zimbra Desktop to MS Outlook and provide a comprehensive guide on how to convert Zimbra to PST. Whether you're an IT professional or someone with basic technical knowledge, this post aims to simplify the conversion process for you. If you're looking for an easy and effective way to export Zimbra mailbox to PST, you'll find this guide immensely helpful.

What is Zimbra Desktop?

Zimbra Desktop is a versatile email client that has carved out a niche in the world of digital communication. It's an open-source program, which means it's freely available for anyone to use, modify, and distribute. One of the key advantages of Zimbra Desktop is its compatibility with various operating systems, including Microsoft Windows, Mac OS, and Linux. This cross-platform functionality makes it an attractive choice for users with diverse computing environments.

Features and functionalities

Zimbra offers several features that enhance the user's email management experience. It allows users to access multiple email accounts from a single interface, streamlining the process of managing different email streams. Another significant feature is its offline accessibility - users can access their emails even without an internet connection, a handy feature for those constantly on the move or with intermittent internet access.

In addition to email, Zimbra Desktop integrates other functionalities like calendars, task management, and address books, making it a comprehensive tool for personal information management. Its support for over 20 languages broadens its appeal to a global user base.

Why convert Zimbra to PST?

Transitioning from Zimbra to Microsoft Outlook often involves converting Zimbra files (TGZ format) to Outlook's PST format. This conversion is crucial for a few key reasons:

Compatibility with Microsoft Outlook: Outlook uses the PST file format for storing email data, which is different from Zimbra's TGZ format. To seamlessly integrate and access your Zimbra emails in Outlook, conversion to PST is necessary.

Leveraging Outlook's features: Microsoft Outlook is renowned for its advanced features, including enhanced security, better integration with other Microsoft Office applications, and more sophisticated email management tools. By converting Zimbra's TGZ to PST, users can fully utilize these features.

Organizational requirements: Many organizations standardize on specific email platforms for consistency, integration with internal systems, and security protocols. If your organization uses Microsoft Outlook, converting Zimbra emails to PST aligns with these standard practices.

Data portability and backup: Converting Zimbra to PST allows for easier data portability and backup. PST files can be easily transferred, stored externally, or imported into various email clients, making them versatile for different uses.

Ease of access and management: Outlook's user interface and management tools are often considered more intuitive and comprehensive, especially in a professional setting. Converting TGZ files to PST, therefore, can enhance your overall email management experience.

How to convert Zimbra to PST?

When it comes to converting Zimbra TGZ files to PST format for use in Microsoft Outlook, there are two primary methods: manual conversion and using a third-party TGZ to PST converter. Below, we'll explore both approaches, highlighting the step-by-step process for each, including the use of the SysCurve Zimbra to PST Converter.

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Method 1: Import Zimbra to Outlook using Manual Method

The manual method to convert Zimbra to PST involves a series of steps where you initially export your emails from Zimbra and then import them into Microsoft Outlook. Here's how you can do it:

Note: To successfully perform this manual solution, ensure that both Zimbra Desktop and Microsoft Outlook are installed on your computer. Having these applications in place is essential for the process.

Step 1: Export Emails from Zimbra Desktop

  1. Launch Zimbra Desktop.
  2. Go to the 'Preferences' tab.
  3. In the left-hand menu, select 'Import/Export'.
  4. In the export section, you can either choose 'All Folders' or select specific folders that you want to export, and then click on the OK button.
  5. Click on the 'Export' button. This will create a TGZ file containing your emails.
  6. Choose a destination on your computer and click on the 'Save' button.

Step 2: Extract the TGZ file

You will need a file extraction tool to open and extract the TGZ file. There are various tools available, such as WinZip, 7-Zip, or any other software capable of handling TGZ files. These tools are often free to download and easy to use.

  1. Locate the TGZ file on your computer.
  2. Right-click on the file and choose the option to 'Extract here' or 'Extract to…' based on your preference. If you select 'Extract to…', you can specify a folder where you want the extracted files to be placed.
  3. The extraction process will begin. This may take some time, depending on the size of the TGZ file.
  4. Once the extraction is complete, you will find that the TGZ archive contains EML files.

Step 3: Import EML to Outlook

  1. Open MS Outlook.
  2. Right-click on your email account's name or on any existing folder in the navigation pane, and choose 'New Folder' from the context menu.
  3. Name the folder appropriately (e.g., "Imported EML") and press Enter.
  4. In a separate window, navigate to the folder where your extracted EML files are stored (these are the files you extracted from the TGZ file).
  5. In the folder with your EML files, you can select individual files or press Ctrl+A to select all files.
  6. Click and hold the selected EML files, drag them to the Outlook window, and drop them into the new folder you created. This action will initiate the import process.
  7. After completing the drag-and-drop process, click on the new folder in Outlook to ensure that all your EML files have been successfully imported.

Step 4: Exporting PST from Outlook

  1. Open MS Outlook.
  2. Click on the 'File' tab in the top-left corner of Outlook.
  3. Click on 'Open & Export' and then select the 'Import/Export' option.
  4. In the wizard, select 'Export to a File' and click 'Next'.
  5. Select 'Outlook Data File (.pst)' as the file type to export and click 'Next'.
  6. Choose the folder you want to export. You can select your entire mailbox, a specific folder like 'Imported EML', or even a subfolder, then click the 'Next' button.
  7. Click on 'Browse' to select a location on your computer where you want to save the PST file.
  8. Name your PST file something easily recognizable. Click 'OK' to confirm the file location and name.
  9. Choose 'Do not export duplicate items' and click on the 'Finish' button.

By following these steps, you can manually convert your Zimbra emails to PST format, allowing you to import them into Microsoft Outlook. This method is ideal for those who are comfortable with a multi-step, hands-on approach and have the time to manage the process. However, manual solutions require technical expertise and are a time-consuming process. If you are looking for a simple solution, try SysCurve TGZ to PST Converter.

Method 2: Convert Zimbra to PST using Zimbra Converter

If you're seeking a simpler alternative to the manual method or if you prefer a more straightforward approach to convert and export Zimbra mailbox to PST, the SysCurve Zimbra to PST Converter is an excellent option. Using this software, you can quickly convert TGZ files to various formats, including PST, EML, MBOX, and MSG. This tool is designed to make the conversion process efficient and user-friendly, especially for those who might not be as technically inclined or for those looking to save time. Follow these steps to perform this method:

  1. Download and install the SysCurve Zimbra to PST Converter.
  2. Open the tool, click on the 'Add File' option, and select the TGZ files.
  3. After the files have loaded, click on any item to view the email.
  4. Click on the 'Export' option and select PST as the export type.
  5. Click on the 'Browse' button, choose a location to save the PST files, and then click on the 'OK' button.
  6. In the 'Export to PST' window, select the 'Create Separate PST for each mailbox' option.
  7. Click on the 'Export' button to start the Zimbra to PST conversion process.

Other helpful features

  • Export Zimbra mailbox to PST, MSG, EML, MBOX, and other file formats.
  • Preview TGZ files without hassle.
  • Preserve Mail properties and original folder structure
  • Migrate Zimbra to Office 365 and Live Exchange Server.
  • Free TGZ to PST conversion for the first 20 items per folder.
  • Compatible with Windows OS and support all versions of MS Outlook.

Frequently Asked Questions

Why should I convert TGZ to PST format?

Converting Zimbra to PST is essential when transitioning to Microsoft Outlook. This conversion ensures compatibility with Outlook, allowing users to leverage Outlook's advanced features, meet organizational email standards, ensure data portability and backup, and enhance overall email management.

Is it possible to manually convert Zimbra to PST, and if so, how can it be done?

Yes, you can convert Zimbra to PST manually. The process involves exporting emails from Zimbra Desktop, extracting the TGZ file using a file extraction tool, importing the EML files into Outlook using drag and drop, and finally exporting the data from Outlook as a PST file. This method requires several steps and careful management of different file formats.

What are the challenges of manually converting Zimbra to PST?

Manual conversion can be time-consuming, especially with a large volume of emails. It requires technical expertise in handling various file formats and software tools. Additionally, there's a risk of data loss or corruption if not done correctly.

What is the best Zimbra to PST converter?

SysCurve TGZ to PST Converter is considered the best tool. This software is known for its advanced features. With the help of this software, you can convert and export Zimbra mailbox to PST, MBOX, EML, MSG, and EMLX formats. The software also comes with a free trial version.

How does SysCurve Zimbra to PST Converter work?

The SysCurve tool requires you to download and install the software, load the TGZ files, select PST as the export type, choose to create separate PST files for each mailbox, and then convert the files. It also supports migration to Office 365 and Live Exchange Server.

Can SysCurve Zimbra to PST Converter preserve the original email structure?

Yes, SysCurve Zimbra to PST Converter maintains the original email structure, including mail properties and folder hierarchy, ensuring a faithful conversion of your data.

Is the SysCurve tool compatible with all versions of Windows and Outlook?

SysCurve TGZ to PST Converter is compatible with various Windows operating systems and supports all versions of Microsoft Outlook, making it a versatile tool for different users.

Does SysCurve offer a free trial for conversion?

Yes, SysCurve TGZ to PST Converter offers a free trial that allows conversion of the first 20 items per folder, enabling users to test the tool's capabilities before purchasing the full version.

The final word

Navigating the process to convert Zimbra to PST can be a key step in streamlining your email management, especially when transitioning to Microsoft Outlook. Our guide, crafted to simplify this process, offers two main pathways: the detailed manual method for those comfortable with hands-on technical tasks, and the efficient SysCurve Zimbra to PST Converter for a quicker, user-friendly experience.

This conversion not only facilitates compatibility with Outlook's advanced features but also enhances organizational alignment and data management. Whether you choose the manual approach or the SysCurve TGZ to PST Converter tool, the goal is to provide a seamless, efficient path to export Zimbra mailbox to Outlook. This guide ensures a smooth, effective transition tailored to your needs.

The Author

Deepak Singh Bisht

Deepak Singh Bisht

Content Lead |

Deepak Singh Bisht is a dedicated IT professional with over 9 years of experience, is a key member at SysCurve Software for the last 5 years. His expertise lies in email migration and data recovery, with a focus on technologies like MS Outlook and Office 365. Deepak, who also delves into front-end technology and software development, holds a Bachelor's degree in Computer Applications.

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