How to export Gmail to PST – A Complete Guide

In this post, we will learn why users export Gmail emails to PST and how to export Gmail to PST manually. If you are searching for a simple way to do this, this post will help you.

Why do users export Gmail emails to PST?

Gmail is one of the most popular web-based email services. Many personal users use Gmail as their primary email service for sending and receiving emails. By using Gmail, you can access your email anytime, anywhere. Most importantly, it's free.

Many people have been using Gmail for years. Many professional users use Gmail for personal use and other email services for professional use. As we all know that managing multiple email accounts is a daunting task. Many users use MS Outlook to manage multiple email accounts.

With the help of MS Outlook, users can access multiple email accounts in one place. Outlook makes it easy to manage multiple accounts. To access Gmail emails in Outlook, users either configure Gmail in Outlook or export Gmail to PST format. There are other reasons why users export Gmail to PST, such as job change, migration, and backup.

How to export Gmail to PST?

There are various manual methods to perform this task. But most manual solutions are indirect and lengthy. Here you will learn how to export Gmail emails to PST manually. You will also learn an easy way to export Gmail to PST using the Gmail to PST export tool.

How to export Gmail to PST manually?

To export Gmail to PST manually, you can choose any manual method. We will use one of the most trusted manual methods to perform this task. With the help of this, you can quickly export Gmail emails to PST format.

Import Gmail to Outlook PST

In this method, we will configure Gmail in Outlook. After that, we will export PST using MS Outlook. This method is also known as import Gmail to Outlook. This method has four steps. To execute this solution, follow the steps below.

Note: To perform this method, you must have Outlook installed on your machine.

Step 1: Enable IMAP Protocol from Gmail

1. Sign in to your Gmail account
2. Click on the settings icon and select the Settings option
3. Select the Forwarding and POP/ IMAP tab
4. Enable the IMAP option and click on the Save changes button.

Step 2: Generate Gmail app password

Many users complain that they can't configure Gmail in Outlook. The main reason for this is a change in Gmail settings. Previously, users had to enable less secure app access. But not now. The user must generate a Gmail app password. This password is different from your Gmail password. To generate an app password, one can follow the steps given below.

1. Go to https://myaccount.google.com/
2. Click on the Security option and enable 2-step verification
3. Click on the Security option and select the App Password
4. Log in to your Gmail account again.
5. From the app option, select other (custom name)
6. Enter MS Outlook and click on the Generate button
7. Copy the generated App Password

Step 3: Connect Gmail in Outlook

1. Launch MS Outlook
2. Go to the File option
3. Click on the Add Account button.
4. Enter your name, Gmail email address, App password, and re-enter your App password
5. Click on the Next button.
6. After the verification process, you will receive a successful message.
7. After that, Outlook will download Gmail emails. You can see your Gmail mailbox on the left pane.

Step 4: Export PST from Outlook

1. Go to the File option
2. Select Open & Export and choose the Import/Export option
3. From the Import and Export Wizard, select Export to a file and click on the Next button
4. From the Export to a File window, select Outlook Data File (.pst) and click on the Next button
5. Select Gmail Folders you want to export
6. Select the Include Subfolders checkbox and click on the Next button
7. Click on the Browse, provide a location to save a new PST file, and click on the OK button
8. Select Do not export duplicate items and click on the Finish button.

Using this manual method, you can export Gmail to PST. However, this method is long and time-consuming. If you are looking for an easy way to export Gmail emails to PST, try SysCurve Gmail to PST Export Tool.

Export Gmail to PST using the Gmail Email backup tool

Here, we are going to use SysCurve Gmail to PST export tool. With the help of this software, you can quickly export Gmail to PST without Outlook. To execute this method, follow the steps below.

1. Go to https://myaccount.google.com/
2. Click on the Security option and enable 2-step verification. If you have already enabled the 2-step authentication, skip this step.
3. Click on the Security option and select the App Password.
4. Sign in to your Gmail account again
5. Select the other (custom name) as an app option
6. Enter the Gmail to PST export tool and click on the Generate button
7. Download and install the SysCurve Gmail to PST export tool
8. Open the software, and enter the Gmail email address and app password you just generated.
9. Click on the Connect to my Gmail account button.
10. Select the All Folder option and choose PST as an Export option
11. Click on the Browse button, and provide a destination path to save the PST file.
12. Click on the Process Now button.

Using this tool, you can quickly export Gmail emails to PST format. After the process, you can open the output PST with any version of MS Outlook.

Other Helpful Features

• Export Gmail to PST, MBOX, EML, MSG, and other file formats.
• Export selected Gmail Folders
• Maintain original folder structure
• Preserve mail properties
• Export the first 10 items per folder for free
• Simple User Interface
• Support all versions of MS Outlook
• Compatible with Windows OS

Frequently Asked Questions

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