How to Merge PST Files – A Complete Guide

In this post, we will learn why users merge Outlook PST files and how to merge PST files manually. If you are looking for an easy way to join PST files, this post will help you.

What is a PST file?

PST or Personal Storage Table is a popular file format. MS Outlook uses this file to store user mail items such as emails, contacts, calendars, journals, and tasks. PST files store all data on your local machine.

Why do users merge PST files?

Many Outlook users have multiple email accounts. Outlook creates a separate PST file for each email account. If you use multiple accounts in Outlook, you will have multiple PST files. However, managing a large number of PST files is not an easy task. For this reason, many users merge Outlook PST files.

There are many other reasons why users join PST files. Some of them are listed below.

• Merge old accounts
• Prevent data loss
• Avoid multiple Outlook folders

How to merge PST files?

You can use manual methods or third-party solutions to merge Outlook PST files. Here you will learn how to combine PST files manually. You will also learn an easy way to join PST files using the PST merge tool.

How to merge PST files manually?

Here we will use the best manual method to combine PST files. With the help of this, you can merge two PST files in Outlook.

This method has two parts. To perform this method, you must have Outlook installed on your machine. To execute this method, follow the steps given below.

Step 1: Create a New PST

1. Open MS Outlook and go to the Home tab
2. Click on the New Items, select More Items, and choose Outlook data file
3. Provide a location to save PST and click on the OK button

Step 2: Merge PST files into the newly created blank PST file

1. Go to the File option
2. Select Open & Export and click on the Import/Export option
3. Select Import from another program file and click on the Next button
4. Select Outlook Data File (.pst) and click on the Next button
5. Click on the Browse button, select the PST you want to import, and click on the OK button
6. Select Do not import duplicates and click on the Next button
7. Select folders you want to import and choose the Include Subfolders option
8. Choose Import items into the same folder option and click on the Finish button.

With the help of this manual method, you can merge PST files into one in Outlook 2016, 2013, 2010, and other versions. If you have multiple PST files, you have to repeat this process.

Merge PST files using the PST Merge tool

Here, we are going to use SysCurve PST Merge tool. With the help of this software, you can quickly join PST files. Follow these steps to perform this method.

1. Download and install the SysCurve Merge PST tool.
2. Open the tool, select the multiple PST files option and click on the Browse button.
3. Select PST files you want to combine and click on the OK button
4. Choose Merge in similar folders and check Ignore Empty Folders option
5. Click on the Browse button, provide a location to save a single PST and click on the OK button
6. Click on the Start Merging Now button to start the process

Other Helpful Features

• Combine multiple PST files
• Support Password protected PST files
• Merge in similar folders
• Create a separate folder for each PST file
• Preserve mail properties and original folder structure
• Merge the first 10 items from each folder for free.
• Compatible with Windows OS and support all versions of MS Outlook.

Frequently Asked Questions

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