How to Convert EML to PST - A Complete Guide

Apr 6, 2024 | By Deepak Singh Bisht

In the digital landscape of today, where the seamless management and archiving of email data are paramount for individuals and organizations alike, the conversion of EML files to PST files emerges as a critical task for IT professionals, digital communicators, and administrative personnel. The necessity to convert EML to PST is propelled by various factors, including the desire for data backup, the process of email client migration, and the need for a consolidated email storage solution. Whether it's transitioning from a diverse array of email applications to Microsoft Outlook, safeguarding the integrity of email data, or accessing and managing email archives more effectively without relying on the original email application, grasping the intricacies of the EML to PST conversion process is indispensable.

This guide is crafted to illuminate the path of EML file conversion, equipping you with detailed, step-by-step instructions on how to convert EML to PST through multiple avenues. From harnessing the capabilities of dedicated EML to PST converter tools that streamline the process to delving into manual methods for converting and importing EML files into PST format, this resource is comprehensive. By the end of this guide, you will possess the knowledge and confidence to execute an EML to PST migration with precision and efficiency, ensuring your email data is not only more accessible and manageable within Microsoft Outlook but also securely archived.

Why Convert EML to PST?

The process of converting EML files to PST format goes beyond just a simple file conversion; it is a strategic decision aimed at enhancing email management and safeguarding data integrity. Here's why the conversion from EML to PST should be a consideration for both individuals and organizations:

Compatibility and accessibility: Microsoft Outlook, one of the most widely used email clients, primarily supports PST format for storing its data. Converting EML to PST ensures that your emails are readily accessible in Outlook, offering a seamless integration of your email archives into a single, unified platform. This compatibility eliminates the hassle of using multiple applications to access different sets of email data.

Unified email management: Managing numerous EML files can become cumbersome and disorganized. PST files provide a solution by consolidating all your emails, along with calendars, contacts, and tasks, into one file. This unified approach simplifies email management, making it easier to search, organize, and archive your communications.

Enhanced data security: The PST format offers robust features for data security, including password protection and encryption. By converting EML files to PST, you can take advantage of these features to secure sensitive information and ensure that your email data is protected against unauthorized access.

Simplified backup and archiving: Backing up and archiving email data is crucial for data recovery and compliance purposes. PST files facilitate an efficient backup and archiving process, allowing you to easily create copies of your email data. This simplification ensures that you can safeguard against data loss and meet regulatory requirements with ease.

Effortless data migration: For individuals or organizations transitioning to Microsoft Outlook from other email clients, converting EML to PST is a critical step. This conversion ensures a smooth migration process, enabling a flawless transfer of email data to Outlook. It ensures that all emails, attachments, and organized folder structures are preserved during the transition.

Optimal performance: Using PST files in Outlook can lead to improved application performance. With emails stored efficiently in a single file, Outlook can operate more smoothly, enhancing the user experience and productivity.

Converting EML to PST is not merely about file format change; it's about achieving optimal compatibility, unified email management, enhanced security, and improved performance. Whether it's for personal email organization or ensuring business email communication and data preservation, the move from EML to PST is a strategic choice that offers a more organized, accessible, and secure email environment. This conversion is a key step in maximizing the effectiveness of your email communication tools.

How to Convert EML to PST?

Converting EML files to PST format can be accomplished through manual methods or by using a third-party EML to PST converter tool. Depending on your specific needs, such as the volume of emails to convert or the need for a streamlined process, you may choose one method over the other. Below, we'll explore both approaches to help you decide the best course of action for your EML to PST conversion needs.

Note: Before proceeding with any method to convert EML to PST, it's crucial to prepare a backup of your original files. This step ensures the safety of your data, allowing you to restore your emails in case any issues arise during the conversion process.

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Method 1: Convert EML to PST using Windows Live Mail and Outlook

This method leverages the capabilities of both Windows Live Mail and Microsoft Outlook to perform an EML to PST conversion. It's a two-step process that initially involves exporting EML files from Windows Live Mail and then importing them into Outlook. This approach is particularly useful for those who have historical emails in Windows Live Mail and are transitioning to Outlook. Here's how you can execute this EML to PST migration using Windows Live Mail and Outlook.

Step 1: Export EML files from Windows Live Mail

  1. Open Windows Live Mail on your computer and navigate to the File tab.
  2. Click on Export Email and select the Email Messages option.
  3. In the Windows Live Mail Export window, select Microsoft Exchange and click Next.
  4. A pop-up message will appear, indicating that "This will export messages from Windows Live Mail to Microsoft Outlook or Microsoft Exchange". Click the OK button.
  5. In the Export Messages window, choose the Selected Folders option and select the folders you wish to export.
  6. After selecting the desired mail folder, click the OK button.
  7. Once the export process is completed, click the Finish button.

Step 2: Import EML files to Outlook using drag and drop

  1. Open MS Outlook on your computer.
  2. Right-click on the Mailbox and select the New Folder option.
  3. Give this folder a name and press the Enter key.
  4. Navigate to the location where you saved the exported EML files. Select the EML files you intend to import into Outlook. To select multiple files at once, use Ctrl+A.
  5. Begin dragging the selected EML files and drop them into the newly created folder inside Outlook.
  6. By completing these steps, you will successfully import the EML files into Outlook, allowing you to open or view the emails within the Outlook application.

Note: It is advisable to not select more than 50 EML files at a time to avoid potential errors.

This method of converting EML to PST using Windows Live Mail and Outlook is straightforward but requires you to have both applications installed on your system. Utilizing Windows Live Mail as an intermediary simplifies the EML to PST conversion process, making it an accessible option for those looking to migrate their email archives.

Method 2: Convert EML to PST using Outlook Express and MS Outlook

For those who have historical email data in Outlook Express and are now looking to migrate or manage their emails in Microsoft Outlook, this method provides a direct pathway. By leveraging both Outlook Express and Microsoft Outlook installed on your system, you can convert EML to PST efficiently. Here's a detailed walkthrough of the steps involved in this conversion process.

  1. Launch Microsoft Outlook on your computer.
  2. Navigate to the File menu in Outlook.
  3. From the File menu, select Open & Export, then choose the Import/Export option.
  4. Within the Import/Export Wizard, select Import Internet Mail and Addresses. After making this selection, click on the Next button to continue.
  5. In the Outlook Import Tool window, choose Outlook Express 4.x, 5.x, 6.x, or Windows Mail as the appropriate source, then click on the Next button.
  6. In the Import Addresses window, select Do not import duplicate items from the given options.
  7. Click on Finish to complete the import process. Outlook will now import the selected data from Outlook Express into your current PST file, effectively converting your EML files into the PST format.

By following these steps, users can seamlessly transition their email archives from Outlook Express to Microsoft Outlook. This method not only aids in the EML to PST conversion but also simplifies the email migration process for those upgrading their email management system. However, it's important to note that Microsoft discontinued support for Outlook Express in 2014. This discontinuation means that while the method remains technically feasible for systems where Outlook Express is still operational, it may not be the most forward-looking solution due to potential security and compatibility issues.

Method 3: Convert EML to PST using EML to PST Converter

For those seeking a straightforward and efficient way to convert EML files to PST without delving into manual methods, turning to a dedicated EML Converter tool is an excellent solution. The SysCurve EML to PST Converter is a highly recommended tool in this regard, known for its ease of use and versatility. It not only facilitates EML to PST conversion but also supports converting EML files into HTML, MSG, EMLX, and other formats. Below is a step-by-step guide on how to use this tool for effective EML to PST migration.

  1. Download and install the SysCurve EML to PST Converter.
  2. Launch the tool and navigate to the Browse option.
  3. Select the EML files you wish to convert and click the OK button to proceed.
  4. After the software finishes loading your files, it will offer a preview mode. You can click on any item to view the message content before converting. (Optional)
  5. Click the Export option and select the folders you want to export.
  6. Select the Outlook data file (PST) as the export option.
  7. Click the Browse button and specify a path to save the PST file.
  8. Click the Export button to start the EML to PST conversion. The tool will now convert your selected EML files into PST format.

After the conversion is complete, the PST file you've created will be compatible with any version of MS Outlook, including 2019, 2016, 2013, and 2010, among others. This method offers a reliable and user-friendly approach to EML to PST conversion, particularly for users who prioritize simplicity and efficiency. Using the SysCurve EML to PST Converter, or a similar reputable tool, streamlines the migration process, making it accessible even to those with minimal technical expertise.

Other Helpful Features

  • Convert EML to PST, MSG, EMLX, HTML, and other file formats.
  • Preview all EML emails.
  • Save individual EML messages in MSG, HTML, and RTF formats.
  • Perform selective conversion based on To, Cc, Bcc, Subject, and Date.
  • Maintain folder hierarchy.
  • Offer free EML to PST conversion for the first 20 items per folder.
  • Compatible with Windows OS.

Frequently Asked Questions

Why should I convert EML to PST?

Converting EML to PST is crucial for seamless email management, data security, and ensuring compatibility with Microsoft Outlook. This process allows for unified email management, enhanced data security with encryption, simplified backup and archiving, effortless data migration, and improved Outlook performance.

Can I convert EML to PST manually?

Yes, you can manually convert EML files to PST using several methods, such as utilizing Windows Live Mail along with Microsoft Outlook or employing Outlook Express for the conversion. These manual processes involve exporting EML files from one application and importing them into Outlook.

What is the best EML to PST converter tool?

The SysCurve EML Converter tool is highly recommended due to its ease of use, versatility, and extensive features. It supports converting EML files to various formats, including PST, and offers capabilities such as email preview, selective conversion, and full compatibility with all versions of Microsoft Outlook.

Is it possible to preview EML emails before converting them to PST?

Yes, the SysCurve EML to PST Converter includes a preview feature that enables you to view the content of EML emails before conversion. This functionality is crucial for verifying the accuracy and completeness of the information to be converted, ensuring you proceed with confidence.

Can I perform selective conversion of EML files to PST?

Absolutely. The SysCurve EML to PST Converter provides an option for selective conversion, which allows you to filter and convert emails based on specific criteria like To, Cc, Bcc, Subject, and Date. This feature is particularly beneficial for those looking to convert only a specific portion of their email archives.

Will converting EML to PST preserve the original folder structure?

Yes, when using the SysCurve EML Converter tool, the original folder hierarchy of your email data is maintained throughout the conversion process. This ensures that once your emails are imported into Outlook, they will remain organized just as they were in your previous email client, facilitating a smooth and familiar navigation experience.

Do I need Microsoft Outlook installed to convert EML to PST?

No, the SysCurve EML Converter tool operates independently and does not require Microsoft Outlook to be installed on your computer to perform the EML to PST migration.

Is the SysCurve EML to PST Converter tool compatible with all versions of Windows and Outlook?

Yes, the SysCurve EML to PST conversion tool supports all modern versions of the Windows operating system. It is also compatible with various versions of Microsoft Outlook, including Outlook 2019, 2016, 2013, and 2010, ensuring broad usability across different setups.

Can I convert EML files to PST without losing email attachments?

Absolutely. The SysCurve EML to PST converter is designed to ensure that all email attachments are preserved during the conversion process. This means you can trust that your important documents, images, and other attached files will be intact in the converted PST files.

How long does it take to convert EML files to PST?

The time it takes to convert EML files to PST using the SysCurve converter depends on the size of the EML files being converted and the performance of your computer. However, the SysCurve EML to PST converter is known for its efficiency and typically works faster compared to other tools and manual conversion methods, providing a swift conversion experience.

Can I convert EML to PST online?

Yes, it is possible to convert EML files to PST online. However, for those concerned about data security, utilizing a desktop-based tool like the SysCurve EML to PST Converter is recommended as the safer option.

Are there any free EML to PST converter tools available?

Currently, there are no completely free EML to PST converter tools available that offer full conversion capabilities. It's important to carefully evaluate the features and limitations of free versions or trial offers to ensure they meet your specific conversion needs.

What happens to the metadata of emails during the conversion?

The SysCurve EML to PST Converter ensures the preservation of email metadata throughout the conversion process. This includes vital details such as sender and recipient information, timestamps, and subject lines. Maintaining this metadata is essential for keeping the context and authenticity of your email communications intact.

Can I convert EML files from multiple email clients to PST?

Yes, the SysCurve EML to PST Converter is designed to handle EML files generated by a wide range of email clients that support the EML format. This versatility allows for the conversion of EML files to PST regardless of the originating email client, ensuring a broad compatibility.

Is the SysCurve EML to PST Converter safe to use?

Absolutely, the SysCurve EML Converter tool is safe for converting your emails. As a desktop-based application, it performs the conversion process directly on your computer, mitigating the risk of data breaches by ensuring your original EML files are not uploaded or processed online. This approach guarantees the security of your data throughout the conversion.

Can I convert EML to formats other than PST?

Yes, the SysCurve EML converter tool is versatile, supporting conversions of EML files into several other formats including HTML, MSG, and EMLX. This flexibility ensures that you can manage and utilize your email data across different platforms and applications as per your requirements.

Does the SysCurve EML to PST Converter offer a free demo version?

Indeed, the SysCurve EML Converter tool comes with a free demo version that allows you to preview your EML file data within the application. Moreover, this demo provides the capability to convert and export up to the first 20 items per folder, offering you a chance to assess the tool's functionality and effectiveness before making a decision to purchase the full version.

The Final Word

As we wrap up this comprehensive guide on how to convert EML to PST, it's clear that managing and organizing emails efficiently is a critical aspect of today's digital communication, especially for those transitioning between email clients or looking to archive their emails more effectively. The necessity to convert EML files to PST format is driven by the need for better compatibility with Microsoft Outlook, unified email management, simplified backup and archiving processes, and smooth data transfer and migration.

Whether through manual methods involving email clients like Windows Live Mail and Outlook, or by leveraging sophisticated EML to PST converter tools, this guide has aimed to provide you with the knowledge and tools necessary to ensure a seamless EML to PST migration. Among the various tools available, the SysCurve EML to PST Converter stands out for its ease of use, comprehensive features, and versatility, offering not only the conversion of EML files to PST but also to other formats like HTML, MSG, and EMLX.

Remember, the EML to PST conversion process can significantly enhance email compatibility with Microsoft Outlook, streamline your email management, and ensure your data is organized and accessible. By selecting the appropriate approach and tools for your conversion needs, you can achieve a more organized, accessible, and secure email environment.

We hope this guide serves as an invaluable resource for you, whether you're an individual looking to organize your email archives or a business aiming to streamline your email management practices. With the correct tools and knowledge, the EML to PST migration can be a strategic choice that brings about numerous benefits for your email communication and data management strategies.

The Author

Deepak Singh Bisht

Deepak Singh Bisht

Content Lead |

Deepak Singh Bisht is a dedicated IT professional with over 9 years of experience, is a key member at SysCurve Software for the last 5 years. His expertise lies in email migration and data recovery, with a focus on technologies like MS Outlook and Office 365. Deepak, who also delves into front-end technology and software development, holds a Bachelor's degree in Computer Applications.

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